Jobs available at APEX
- The pdf version is available here.
APEX is looking for an Administrative Assistant/Receptionist
Are you a bilingual, polished, resourceful & trustworthy person? The Association of Professional Executives of
the Public Service of Canada (APEX) is currently looking to hire a part time (three days per week) Administrative Assistant/Receptionist to support APEX, a Non-for-Profit Organization, located at 75, Albert (downtown Ottawa).
Reporting to the Senior Director of Operations, you will play a key role in this small organization: ensuring the efficient and effective management of the APEX Membership database.
This is accomplished with daily duties such as:
- Support the Management of Membership activities (registration, e-mails, and events);
- Process Membership Renewal (renewal forms, and payments).Managing all aspects of the APEX; Client Relationship Management database (including updates to the database);
- Receive and process phone calls, mail and emails;
- Welcome and direct visitors;
- Perform various office tasks
What would make you successful in this role?
- Excellent communication skills in both official languages (English and French);
- Experience providing administrative support in a comparable business environment
- Experience in using MS Office (Word, Excel, PowerPoint, and Outlook) in a Windows environment; as well as capacity to learn the Client Relationship Management Software.
- Demonstrated business professionalism, respect for confidentiality;
- Being excessively organized
- Ability to handle multiple tasks simultaneously in a dynamic environment
- Good judgment, attention to detail and a high level of professionalism are equally important
If you are up for the challenge, look no further! Send your resume and cover letter today to: Jennifer Clark, Executive Assistant at email@example.com (no phone calls please)
More about us:
The Association of Professional Executives of the Public Service of Canada (APEX), (www.apex.gc.ca), the national association for federal public service executives, fosters excellence in leadership and is a strong advocate on behalf of executive interests. As part of its mandate, the Association organizes activities to develop a strong community of practice, promotes the physical and mental health of executives, and supports executive leadership excellence through a variety of events including the National Symposium, the Induction Ceremony for new executives and the yearly APEX Awards of Excellence.
APEX is an independent, not-for-profit organization governed by a Board of Directors of federal executives, including regional representatives. The Board is supported by a permanent Secretariat led by a Chief Executive Officer. APEX was established in 1984 as 'the voice of Executives' across the federal public service. Achieving sustained success is linked to APEX's strengthened ability to monitor trends and issues and to react appropriately and in a timely way, and continue to "walk the talk" by demonstrating public service values and ethics in all that it says and does. The Association works closely with its membership though regular surveys, networking and training events, ensuring that it addresses the main areas of interest to the entire executive Community though its Business Plan.
APEX's works in close collaboration with the highest levels of the federal public service through meetings with the Clerk of the Privy Council, the Deputy Minister Community and Central agencies. Over the past several years, APEX's actions have translated into a number of success stories, such as a new government-wide corporate commitment to ensure the Public Service shows leadership in building a healthy, respectful and supportive work environment. APEX is also engaged with the technical committee of the task force launched in 2015 to improve mental health in the workplace. The Association also plays a key role in representing executives' interests at the Advisory Committee on Senior Level Retention and Compensation, with regards to salaries, benefits and other conditions of work.